Records Storage Tips
It’s absolutely essential to adhere to a strict set of standards, so that you can quickly access your files when you need them. Here’s a list of document storage “Dos and Don’ts” that anyone can use to bring a little order to their storeroom.
Do…
- Label only one side of each carton (front)
- Leave at least 2 inches of space inside each carton when packing
- Use new cartons manufactured specifically for file storage
- Turn all files in the carton toward the front for easy access
- Place a unique number on each carton (front only)
- Label tabs on each file
- Assign a destruction date
Don’t…
- Overfill cartons
- Mix different types of records in the same carton
- Put files in upside down
- Reuse copy paper or grocery store cartons
- Use rubber bands around files
- Use hanging file folders inside cartons